Events Q&A Session

An online Q&A session on the Events functions in OSCAR was held on 24 August 2023.

The session provided council the opportunity to ask questions about the Events process and included a demonstration of the Events functions in OSCAR.

A recording of the session and the list of Q&As can be accessed below.

Can you please clarify what details/fields on the SOT we will be able to alter as per the Permanent Enhancement listing on a previous slide and when this will be available?

The event name, event address and trading dates will be editable by council before accepting the SOT.

Are event organisers able to get access to FoodTrader either for Council run events or independent events?

Not at this stage, Event Coordinator access is still tabled as possible future scope. Updates on future versions of FoodTrader OSCAR will be provided as soon as available.

Is there a way to prompt certain addresses to have a pop-up text box saying that the address needs a TP permit or something similar?

This is not within scope. However, in the FoodTrader portal an SOT applicant is warned that other types of permit may be required before they can commence trading (see below).

Is it possible to get a drop down for published events when filtering SOTS? Or is this function already possible and I just don't know how to use!

We will look into inclusion as a filter on the SOT list.

Putting Bunnings sausage sizzles in, are we able to put them in as an event so that when people are wanting to hold a sausage sizzle they can just select the relevant store without a date?

Yes. Great idea. We would suggest that all councils enter their Bunnings Sausage Sizzles as a published event for selection by community/charity groups. When entering the Event, the name should be Bunnings (Suburb) Sausage Sizzle, to make it easy for applicants to find what they’re looking for.

Ongoing markets, same sort of deal, can we put them in as an event without the dates or is it preferred that we actually put the dates these markets are on?

Yes. Create them as a clearly named event (potentially including the suburb in the event name) and give them a date range. You can enter any length of date range but to help with event record management you may want to create the event per year, e.g., ‘Example Park, (Suburb) Sunday Market 2023’.

We have an ongoing event in Stonington. Last year an applicant applied for their SOT's a year early and we approved them all before the system transition. Will they still be valid?

If they were associated with current registrations and premises, the SOT’s should be valid and have been included as part of the migration. You should find them on your SOT list. They will not be affected by the changes to the way Events are recorded in OSCAR.

SOT applications in FoodTrader OSCAR are restricted to up to 90 days past the registration expiry date.

August 2023

Functions

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